Secretary’s Duties (Bylaws)
- Attend and record the minutes of all Administrative Council meeting and Chapter business meetings. Prepare the minutes and distribute them to all Council members.
- Prepare a newsletter article summarizing each Administrative Council meeting. After reviewing this article with the President (and other Council members, if the President feels this is necessary), send it to the Newsletter Editor for publication in the next scheduled issue.
- Prepare and process correspondence concerning Chapter records, and other correspondence as directed by the Administrative Council.
- Prepare and maintain a Chapter Mailing List. As required, make mailing labels for all names on the list and send them to officers and team leaders who request them.
- Keep records of all activities of the Secretary’s office, including copies of correspondence, mailing lists, Chapter and Society Bylaws, Chapter team reports, meeting sign-in sheets, and standard Chapter forms.
- By May 1, report the results of the Chapter’s annual elections to the following Society officials: Second Vice-President, Secretary, Executive Director, and Region 3 Director-Sponsor.
- By August 31 of the year of election, submit to the Treasurer a budget of expenses (estimated) for the Secretary’s office for the next fiscal year.