Treasurer’s Duties (Bylaws)

  • Receive, keep, and disburse the Chapter’s funds and other negotiable assets, if any. Cash disbursements from the Chapters bank account(s) may be made only under the signatures of two Chapter officers, one of whom should normally be the Treasurer. Other assets are to be managed in accordance with the directives of the Administrative Council.
  • Keep current records of the receipt, status, and disbursement of Chapter funds. All disbursements in excess of twenty-five dollars must be reported to the President within five working days. The Treasurer shall also prepare periodic financial reports for the Administrative Council. These are to be presented at regularly-scheduled Administrative Council meetings and relayed to the general membership at monthly meetings or via the newsletter.
  • Make available to an independent auditor (or an auditing team appointed by the Administrative Council) all records necessary to audit the Chapter’s books. This audit is to be completed by the end of the fiscal year for which the Treasurer serves (June 30 of the year in which a new Treasurer is elected). The auditor’s report is to be submitted to the Administrative Council at the summer planning meeting (see Article VIII, Section 2).
  • Prepare for the annual business meeting (April) a report summarizing receipts and disbursements for the year to date.
  • By July 31, prepare and submit to the Society Treasurer a Chapter Financial Report Form for the fiscal year just ended. This report is to be prepared and submitted by the outgoing Chapter Treasurer, with assistance from the incoming Treasurer and approval by the President.
  • By August 31 of the year of election, prepare a budget for the Treasurer’s office for the upcoming fiscal year.
  • By October 15, prepare and distribute to the members of the Administrative Council a proposed Chapter budget for the current fiscal year (beginning on the previous July 1). After approval by the Administrative Council, publish the final budget to the Chapter membership.
  • Comply with Internal Revenue Service requirements concerning annual information reports, if this function is not fully assumed by the Society Treasurer.